The 18th Asia Pacific Heart Rhythm Society Scientific Session

Information for Chairpersons and Speakers

For Oral Session

Guideline for Chairpersons

• Chairpersons should come to the room your session will be held at least 30 minutes prior to the session, and tell you are here to the staff in the room. Please take a seat in the front row of the room specially reserved for the "next session’s chairperson" at least 15minutes before your session starts.
• During the Q & A period, please ask the audience with questions and/or comments to wait in line by the microphone in advance.
• As there will be no announcement or cue, please proceed to take the stage at the scheduled time and initiate the session. We request for your cooperation to remain within the time allotted for the session and each presentation.

Guideline for Speakers

Slide size

We recommended Widescreen (16:9), however, you can use (4:3) also.

*

There is no PPT template for APHRS2025/JHRS2025 for the presentations.

PC Reception (Speakers Preview Center)

Speakers should preview their presentation data in checking of the connection, and complete to register it at least 30 minutes prior to your session.

*

You cannot edit your presentation data at the Speakers Preview Center or your session rooms.

*

The podium will be equipped with a monitor, and a mouse. Please present your session using these devices.

We kindly ask all speakers to confirm the slide data preview and connection check at “the Speaker Preview Center”.

Date	Time
November 12 (Wed)	9:00 a.m. to 4:00 p.m.
November 13 (Thu)	7:30 a.m. to 6:10 p.m.
November 14 (Fri)	7:30 a.m. to 6:00 p.m.
November 15 (Sat)	7:30 a.m. to 4:10 p.m.

Speaker Preview Centers are available in each building, PACIFICO Yokohama North / Annex and The Kahala Hotel & Resort Yokohama.

At The KAHALA Hotel Speaker Preview Center

Speakers presenting at The Kahala Hotel venue (Room 15 or Room 16) are required to use The Kahala Hotel Speaker Preview Center.

Speakers presenting at other venues should use the Speaker Preview Center at PACIFICO Yokohama North or Annex.

Note

• Please report any conflict of interest (COI).
• Please register your data at the Speakers Preview Center, at least 30 minutes prior to your session. The presentation file name must include the session name, the presentation number, and your name.
  [e.g.] O1-1 John Arrhythmia
• The OS of the computer available at the room is as described below.

  OS	Windows
  Software	Windows Microsoft Power Point 365 * Power Point 2013, 2016, and 2019 are also acceptable
  Fonts	Standard Fonts for Windows computers

  *

  For data created with PowerPoint versions other than the above, please check ahead of time that it can be used with these specs.

• If you wish to use a Mac, please bring your own PC.

If bringing your own PC

• We recommend that you bring back-up data in USB flash memory.
• Ensure that your computer is equipped with a mini D-sub 15 pins connector, or, alternatively, HDMI output.

  *

  If your PC does not have this connection, please bring an appropriate connector with you, along with the relevant adapter. (Please note that the presentation may not be possible without your connector and/or adaptor.)

• Please bring all required connection cables and AC adaptor for your own PC.
• Videos may be used, but please confirm ahead of time that it can be played back on the PC you will be using. In some cases, the video will play on the PC's LCD screen but not on a screen connected for external display. Please connect a monitor or projector to the external output of the PC you will be using for your presentation and confirm that the video can be played. Please note that videos created on a PC other than the one used for the presentation may not be playable.
• Please disable screensavers and battery-saving settings ahead of time.
• Please do not use “Presenter Tools.”

If bringing storage media

• Media which can be used is USB flash memory.
• If your presentation links to still images, videos, graphs, or other data, be sure to place those files in the same folder as the Power Point data and bring them. Please confirm ahead of time that the PowerPoint file can be used on a PC different from the one it was created on. Videos are limited to those which can be played back on Windows Media Player. Audio may be used.
• The playback of videos using animation is not guaranteed if the Power Point version is different.
• For smooth proceedings, do not use “Presenter Tools.”

• (At the session room) Please ensure that you are seated in the “next presenter seat” at least 15 minutes prior to your presentation.

For Poster Viewing Session

Poster Specifications

• Poster size: H180cm×W90cm (Please refer to the figure1.) *There is no Poster template for APHRS2025/JHRS2025.
• The secretariat will provide the poster number (20 × 20 cm) on the panel. Please individually provide the label to its right (title, affiliation, presenter name).
• Pins will be provided at the site. Do not post using adhesives or write directly on to the panel.
• Please report any conflict of interest (COI) in the upper beginning.

Poster Printing Information

We will have poster printing service.

NOTE

Even you made a use of the printing service, you would need to pick your poster up and place it to the destinated area by yourself.